Vendor Guidelines

Mission Statement

Enumclaw Plateau Farmers’ Market (EPFM) is a non-profit, community-based association founded on bringing farm-fresh, locally grown produce to the community; promoting healthy food choices; enhancing economic development within the local community; promoting and supporting the formation of cottage industry; assisting local growers in marketing their produce; and supporting local businesses.

Market Information

Market location: Kasey Kahne Way (1st St) North of Griffin Ave between the Enumclaw Public Library and Tractor Supply

Market season: 2019: June, July, August and September (possibly October)

Market hours: 3:00pm to 7:00pm every Thursday except July 4 (no Market on Independence Day)

Market manager: Elizabeth Clark (C: 206-794-4906)

Market e-mail: EnumclawPlateauFarmersMarket@gmail.com

Market mailing address: Enumclaw Plateau Farmers’ Market

23602 SE 468th Way
Enumclaw, WA 98022

Types of Membership

Market Vendors

Community Members

All membership applications submitted by prospective vendors and community members of the Market must be approved by the EPFM’s Board of Directors. The annual membership fee must accompany the application. Once a vendor applicant has been accepted for membership, approved by the Board and has attended one market-sponsored event, this fee becomes non-refundable. Community Member applicants may be automatically approved without a vote of the Board. Once the membership award (determined before the first market of the year) has been given to the member, the fee becomes non-refundable. In the event that an application is denied, the full membership fee will be refunded to the applicant.

Products that may be sold at Market

Produce

All produce must be regionally grown. It must be fresh, free of insects, and have no residue that cannot be removed by normal washing. Only quality produce will be sold at Market. Members of the EPFM Board of Directors may require any vendor to remove produce that does not meet these requirements. The vendor may request a meeting of the EPFM Board of Directors to appeal the decision. A vendor may act as agent for a regional grower to sell their produce. Selling regional produce other than what the vendor has grown needs to be identified with the grower’s name. All vendors and growers selling produce at our Market must comply with current Public Health — Seattle & King County regulations. Copies of current licenses, permits and certifications must be submitted with the vendor application, if applicable.

Other edible farm products

All edible farm products must be grown by the vendor, unless the vendor is acting as agent for a local or regional grower. In that case, the edible farm products must be identified by the name of the grower producing the edible product. All vendors and growers selling edible farm products at our Market must comply with current Public Health — Seattle & King County regulations. Copies of current licenses, permits and certifications must be submitted with the vendor application, if applicable. The EPFM Board of Directors may require any vendor to remove edible farm products that do not meet these requirements. The vendor may meet with the EPFM Board of Directors to appeal the decision.

Processed foods, baked goods, and ready-to-eat foods

All processed foods, baked goods, and ready-to-eat foods must be made by the vendor according to current Public Health — Seattle & King County regulations. Copies of current licenses, permits and certifications required by governing agencies must be submitted with the vendor application, as well as copies of food handler cards for anyone preparing and handling the food prior to and during Market. Vendors are responsible for collection and filing of sales tax, if applicable.

Drinks

Commercial drinks such as bottled or canned sodas and/or juices may be sold by licensed food vendors only. Bottled water and other beverages such as ice tea, lemonade etc. that is processed (mixed up) by a vendor may be sold by all vendors.

Alcoholic or light alcoholic beverages may be sampled or sold within the rules and with the proper permits from the City of Enumclaw, Public Health — Seattle & King County, and the Washington State Liquor and Cannabis Board.

Plants, trees, flowers, herbs and vegetable starts

All must be grown by the vendor and must be of good quality. Copies of current licenses, permits and certifications must be submitted with the vendor application, if applicable. Vendors are responsible for the collection and filing of sales tax, if applicable.

Handcrafted items

All handcrafted items must be made by the vendor and be of quality craftsmanship. Items to be sold must be listed on the member application and be approved by the EPFM Board. The Board of Directors may limit the number of craft vendors at the Market in order to comply with Washington State Farmers’ Market Association requirements regarding produce sales totals compared to craft sales totals at WSFMA member Markets. The EPFM Board of Directors may disallow any product that does not comply with the EPFM Member Guidelines, is deemed inappropriate for the venue, or is deemed contrary to the purpose and spirit of the Farmers’ Market. The vendor may request a meeting with the EPFM Market Board of Directors to appeal the decision. Copies of current licenses and permits must be submitted with the member application, if applicable. Vendors are responsible for collection and filing of sales tax, if applicable.

Local services

Under certain circumstances, and space permitting, a local service provider may be allowed to vend services at Market. The service must appeal to the broad, Farmers’ Market customer base and be in accord with EPFM goals and ideals outlined in the Mission Statement. Services and necessary goods to be sold must be listed on the vendor application and be approved by the Board. Copies of current licenses, permits and certifications required by governing agencies must be submitted with the vendor application, if applicable.

Prohibited Merchandise that may not be sold at Market

Commercial, franchise, and imported products may not be sold.

Second hand items, with the exception of second hand items that have been “repurposed” by the vendor into a new handcrafted product, may not be sold.

Vendor Responsibilities

Vendor must agree to the vendor guidelines in entirety and sign to that effect on the Vendor Application.

Before vending at the Market, all vendors shall have obtained all of the necessary licenses, permits and certifications applicable to the production and sale of their products and have copies of these available at their booth during the Market.

Vendors are also responsible for any sales taxes to be paid on their products they sell that do not qualify as “Exempt.”

Vendor will comply with all state and local health codes and food demonstration requirements. Vendor is responsible for obtaining and understanding the Public Health — Seattle & King County regulations pertinent to their business and products.

Vendor will set up in their assigned space according to the direction of a designated Market Manager or Board Member. EPFM Market Board of Directors is responsible for Market arrangement and vendor booth assignment.

Vendor will begin setting up no earlier than 12:30pm unless designated Board Member has given prior approval to set up earlier. Vendor will strive to be set up and ready to vend by 2:45pm.

Vendors are expected to remain open and vending until Market closing at 7:00pm. Exceptions can be made if the vendor is out of product or if authorization has been made in advance by the Market Manager or EPFM Board Member.

The Market Manager and/or the Board may authorize an earlier closing time, for example in the case of adverse weather.

Vendors will provide their own canopies, furniture and equipment. A canopy is encouraged, but not required. Each canopy leg must be weighted with at least 25 pounds. Please note that 25 pounds per leg is not always enough weight to keep a canopy grounded in an Enumclaw windstorm!

Loading and unloading of vehicles will take place before and after Market hours. Vendors will not park vehicles in the parking lots closest to the Market. The designated vendor parking area is in the field north of the Enumclaw Public Library and Enumclaw Community Garden during Market hours.

Vendor will post a sign identifying the name of the grower, business, or organization represented. Sign will be easy to read and of good quality.

Vendor will keep sales space attractive and clear of clutter and trip hazards during Market hours.

Produce and food products may not be set on the ground, as per Public Health — Seattle & King County regulations.

Any pets brought to the Market must be contained or constrained/leashed. Any animal that shows aggression towards customers must be removed from the Market.

Smoking is prohibited within a vendor booth at any market-sponsored event.

Vendor will remove all unsold products at the end of Market, will thoroughly clean up the vendor space, and will remove all trash from the premises.

At the end of each Market, the vendor will report total sales for the day and other information needed on the EPFM Market Reporting Form provided. Vendor information will be kept confidential.

Vendor is solely responsible for product liability. Enumclaw Plateau Farmers’ Market does not accept responsibility for consequences resulting from the use of products or services provided by EPFM vendors at EPFM Market events. Vendors are encouraged to obtain product liability insurance, though it is not a requirement for Market membership or to vend.

Vendors are encouraged, but not required, to incorporate locally-produced ingredients, materials and services into their products, in keeping with the EPFM mission.

Non-Profit Groups

A non-profit group may apply to set up an informational booth at no charge, space permitting. Any products being sold shall pass product review by the Board. EPFM Board of Directors reserves the right to refuse space to any group or product deemed inconsistent with the EPFM  Mission Statement and Member Guidelines.

Market Fees

The current annual EPFM Membership Fee is $30, payable at the time of application. All regular vendors and community members must join EPFM and pay the membership fee annually.

Booth space fee is $20 per Market day for members for each 10′ x 10′ space. Booth space fees will be turned in at the beginning of each Market day.

Two separate businesses may share a space and split the weekly fee, but each business must join the Market and pay the current annual membership fee. Each vendor must fill out a separate application for each business. Once an applicant has been accepted for membership, approved by the EPFM Board and has attended one EPFM-sponsored event, the Membership Fee becomes non-refundable. In the event that an application is denied, the membership fee will be refunded to the applicant.

To participate in a satellite Market or other EPFM-sponsored event, you must be a current member in good standing of the Market.

Visiting Vendor Booth

A prospective vendor may try out vending at Market by setting up their own booth for up to two Market days in one season, space permitting. The prospective vendor must pass product review and shall comply with all Member Guidelines. A space fee of 10% will be paid if their sales are under $100 or a space fee of $10 will be paid if their sales are over $100. If the prospective vendor wishes to continue after the 2-Market trial, he/she will apply to the Market for membership, will pay the annual membership fee, and will pay the weekly booth space fee. Once an applicant has been accepted for membership, approved by the board and has attended one EPFM-sponsored event, the membership fee becomes non-refundable. In the event that an application is denied, the membership fee will be refunded to the applicant.

Market Management

The Market Manager is the on-site authority, operating under the direction of the EPFM Board of Directors. The Market Manager is responsible to the Board for upholding the Member Guidelines and other Market policies. The EPFM Board of Directors is the ultimate authority in all Market matters and reserves the right to amend these Member Guidelines and other Market policies at any time for the benefit of the Market.

Rules of Conduct for All Market Members

Vendors and Community Members will conduct themselves according to common standards of propriety and courtesy. The EPFM Board of Directors reserves the right to dismiss any Market member who behaves in a manner that threatens Market harmony, that drives away vendors or customers, or who otherwise damages the Market. In the event of dismissal, the annual membership and booth space fees are not refundable.

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